Secretary

• Is the scribe of the Association who shall take or arrange to have taken, and keeps in permanent form, the minutes of the Executive Board and of the Association.
• Is the custodian of its records (minutes, bylaws, and the policies & procedures manual)
• Keeps and updates the permanent file of all other official documents and materials (banners/awards/archives) and publications of the Association and/or Executive Board
• Attends to the giving and serving of all notices required by the bylaws of the Association or at the discretion of the President
• The Secretary shall serve two (2) years; the Secretary will be elected in odd years.
• The Secretary is responsible of requesting and putting together an annual compilation report of any activities which took place from all board members. 
• No later than June 1, the President will contact the Secretary to determine what information has not been received and will contact the individuals responsible for forwarding it to the Secretary.
• The Secretary is responsible for:
  • Meeting agendas
  • Minutes of Executive Board meetings
  • Minutes of business meetings
  • Policy/Procedure changes d. By-laws changes
  • Maintaining copies of the Certificates of Deposit in the Association’s record
  • Maintaining an online backup of all association non-financial files, including minutes, agendas, policies and procedures, bylaws, etc. This file should be updated as changes occur.